Senior Executive Assistant - Technology

Senior Executive Assistant

Assisting Chief of Staff Office | LATAM SMC Lead

Responsibilities

• Managing Leadership Team calendars (not including SMC Lead) with attention to accuracy, timeliness and ensuring the schedule aligns with executive's priorities and commitments. Must have ability to analyze and respond appropriately to emerging priorities to ensure that the executive is engaged only in essential meetings and events. Includes: accepting and confirming executive’s attendance at events outside Microsoft, scheduling of calls and special events, confirming attendees, and managing adjustments, deliverables.
• Work closely with the Business Administrator to determine priorities and drive the rhythm of connection.
• Preparing and reconciling expense reports to ensure timely processing. Will also handle expense approvals for executive's direct reports. Will create SMC Lead expense reports and send them to Business Admin for review and interim approval
• Assisting in preparing medium complex reports/presentations.
• Ability to adopt, navigate corporate business practices and internal tools, such as: MSExpense, MyOrder.
• Planning & Coordinate domestic and international travel plans end to end including all logistics, itineraries, and international visas for the different Leaders.
• Providing travel arrangements and itineraries - ensuring the itinerary meets the Leaders’ goals for the specific trips.
• Exercise sound judgment, tact, diplomacy, integrity, and professionalism in all transactions to include communicating and working with confidential and sensitive information.

Required Qualifications

• Spanish – English Bilingual
• Excellent organizational, analytical, anticipatory, and communications skills, both written and oral.
• Demonstrated project-management and problem-solving skills, with a high degree of accuracy and attention to detail.
• 3-5 years of experience using Microsoft Office, which includes Outlook, Word, PowerPoint, Excel, Teams, SharePoint.
• High level of integrity and ability to maintain the confidentiality of highly sensitive material with tact and professionalism.
• Previous experience in similar roles preferred.

Location: San José, Sabana